GDPR
    Policy

    GDPR Policy of AV-IT Convergence Summit

    At AV-IT Convergence Summit (a registered trademark of Eltek Multimedia S.R.L.), we protect your data privacy and ensure transparency in processing it, in accordance with Regulation No. 679 of April 27, 2016, on the protection of individuals regarding the processing of personal data and the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation – GDPR). This GDPR policy explains what types of information we collect, the purposes for which we use it, and your rights as a data subject.

    We reserve the right to update this policy to reflect legislative or operational changes. Any significant updates will be announced on our website, and, when necessary, we will inform you using the contact details provided. We recommend checking this policy periodically to stay informed about how we manage your data.

    Contact Information

    For questions or requests regarding data protection, you can contact us at: info@eltek.ro. If you wish to file a complaint regarding the handling of personal data, you may write to us at the same address.

    Collected Information

    1. Direct Collection

    We may collect personal data directly from you in the following situations:

    • When you contact us via email, mail, phone, or in person;

    • When you subscribe to our newsletter or interact with our materials;

    • When you register for or sponsor an event organized by us;

    • When you participate in our meetings.

    2. Automatic Collection

    We collect certain information automatically, including through the use of cookies.

    3. Collection from Third Parties

    We may obtain information from public sources or third parties for:

    • Verifying and updating your contact details;

    • Offering and recommending relevant products or services;

    • Improving and optimizing our services.

    Purpose of Data Collection

    We collect and process personal data for the following purposes:

    • Service Provision Collected data: Name, contact information (email, phone number), job title, company name and address, etc.
      Legal basis: Contract execution.
    • Communication and Event Experience Enhancement Collected data: Name, contact information, recorded conversations, images, and video recordings of events you attended.
      Legal basis: Legitimate interest or consent.
    • Website Performance and Security Collected data: IP address, browser type, visited pages.
      Legal basis: Legitimate interest.
    • Marketing and Communication Collected data: Name, contact information, company details.
      Legal basis: Legitimate interest, consent, or automatic subscription.

    Data Sharing

    We may share your data with:

    • AV-IT Convergence Summit partners and affiliates: To provide services and manage business operations;

    • Third-party service providers: For IT support, marketing, and analytics;

    • Event sponsors: To enhance your event experience;

    • Regulatory and law enforcement authorities: To comply with legal obligations;

    • Aggregated data sharing: Statistics with partners;

    • Business transfers: Potential buyers if we sell or transfer our business;

    • Marketing and profiling: We may use your data to update you on our products and services. You can manage your preferences or opt out of marketing messages at any time by clicking “unsubscribe” or contacting us at info@eltek.ro.

    Data Retention

    We retain your data only for the necessary period, considering:

    • The purposes for which they were collected;

    • Legal obligations and business requirements;

    • Customer expectations and needs;

    • Potential data transfers.

    We may transfer your data outside the European Union. We ensure such transfers comply with legal requirements using appropriate safeguards.

    Your Rights Under GDPR

    Under GDPR, you have the following rights:

    • Access: Request your data and details about its use;

    • Correction: Request corrections of inaccurate information;

    • Erasure/Restriction: Request deletion or restriction under certain circumstances;

    • Objection: Object to data processing for direct marketing or other purposes;

    • Portability: Request that your data be sent to a third party.

    Exercising Your Rights: Contact us at info@eltek.ro. Complaints can be filed with the local data protection authority.

    Third-Party Websites and Registration

    Our website may link to third-party sites not covered by this policy.

    Registration may require providing accurate information. For individuals under 18, we do not knowingly collect data, and requests for data deletion should be addressed to info@eltek.ro.